Development Administrator

Cary, NC | Development

Location: Cary, NC | Department: Development | Reports To: VP, Development

Are you looking for an exciting and fulfilling career with a team of dedicated associates in a collaborative work environment where there’s always something exciting happening? CASTO has been recognized as a best place to work ten times, a healthy employer eight times, and even named a healthiest employer in America. We have an exceptional team, outstanding benefits including paid volunteer time and a robust incentive-based wellness program, an innovative environment, and a supportive company culture, so you can understand why the average tenure of our associates is more than 10 years!

The Development Administrator role supports Construction & Development which includes Acquisition & Disposition with minor roles in Leasing and Property Management in the Cary office. This position requires a multifaceted person with Commercial Real Estate Paralegal experience. Are you self-motivated, able to work in a fast-paced environment, and proactive in anticipating deadlines and work needed to meet various departmental objections?

This role also shares responsibilities in day-to day office operations when needed, including answering the main-phone, office supplies etc.


  • Draft and finalize AIA contracts and exhibits, coordinating review of same with outside counsel as-needed
  • Draft and finalize AIA Change Orders
  • Prepare, update and maintain Budget Tracking Spreadsheet in Excel to track all invoices received for a construction project
  • Code vendor invoices pursuant to accounts-payable requirements, obtain preliminary internal approval and coordinate payment of same with Corporate Accounting
  • Process Pay-Applications received from General Contractor
  • Review and track lien waivers received from general contractor
  • Maintain communication with General Contractor and vendors regarding status of invoice payment
  • Support corporate accounting with draw preparation
  • Prepare Professional Services Agreement for vendors on Construction projects – drafting may involve Vendor’s negotiation of terms and conditions requiring engagement of outside counsel to negotiate final agreement
  • Knowledge of Certificate of Insurance necessary to obtain COIs for all contracted construction vendors
  • Track and maintain Certificates of Insurance for active construction projects
  • Assist Tenant Coordinator on tenant improvement packages and facilitating payment of Tenant Improvement Allowance
  • Analyze and Abstract Tenant Leases to prepare Abstract of Construction Deadlines and Landlord Notice requirements
  • Draft Tenant notifications pertaining to delivery and construction as required pursuant to Lease
  • Maintain construction forms data base for professional services agreement(s) for multiple states, coordinating review of same with in-house counsel or outside counsel as necessary
  • Conduct Secretary of State business name searches in connection with contract preparation


  • Draft Letters of Intent
  • Conduct GIS and limited title research as may be required in connection with property acquisition
  • Draft Purchase and Sale Agreements and Amendments as may be required; coordinate review of same with outside counsel
  • Facilitate Escrow Agent Engagement and Coordinate Earnest Money Deposits
  • Abstract Purchase and Sale Agreement Deadlines upon execution of same
  • Calendar Purchase and Sale Agreement Deadlines and track deadlines
  • Order Title and Survey
  • Review and analyze Title Commitment; Summarize title and survey matters impacting development
  • Assist with resolution of title matters and communicate with outside counsel as needed to achieve optimal resolution
  • Coordinate closing with outside counsel and escrow agent
  • Review Closing Statement received from escrow agent to ensure accuracy
  • Conduct UCC Searches with the NC Secretary of State as may be required in connection with tenant default
  • Assist Financing Department with coordinating review and signature to lender required documents


  • Assist Property Manager(s) with review and analysis of Lease terms pertaining to sign rights, insurance requirements, and other terms as needed
  • Assist with Construction related tasks pertaining to capital or large scale improvements
  • Draft tenant notice letters in connection with internal entity transfers, property acquisition or disposition
  • Assist with utility matters in connection with property transition from development to property management


  • Ideal candidate will have Commercial Real Estate experience; certified paralegal is preferred
  • Must have excellent computer and typing skills
  • Have proficient knowledge of Microsoft Word, Excel
  • Possess ability to learn internal systems including Adobe, MRI, Salesforce, AX, Nexus and AIA
  • Be well organized and detail-oriented
  • Must communicate professionally and be able to interact and communicate with individuals at all levels in the organization
  • Must be able to handle sensitive and confidential situations
  • Must be able to work in a fast-paced environment and multi-task
  • Must be self-motivated and able to operate well independently as well as in a group setting


  • 401(k) matching
  • Dental insurance
  • Dependent health insurance coverage
  • Employee assistance program
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Referral program
  • Vision insurance

CASTO offers a supportive and inclusive environment for all associates and their families. We are a Drug Free Workplace and successful completion of a background check is required for this position.

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