Careers & Culture

Assists the Office Support and Human Resources teams through administrative tasks and projects. Ensures effective communications both internally and externally to maintain a positive and professional image for the Company.

MAJOR DUTIES AND RESPONSIBILITIES:
1. Deliver excellent customer service to all CASTO associates.
2. Develop and/or edit company communications including but not limited to: the weekly newsletter and PowerPoint, parking updates, street closures, building issues, holiday closures, area events, etc.
3. Provide and manage content and update the Intranet as needed.
4. Manage wellness communications and events.
5. Provide assistance to the Human Resource team.
a. Oversee associate perk program.
b. Electronically scan associate files.
c. Order and distribute monthly service awards and birthday
cards.
d. Track the receipt of associate documents and manage
checklists for processes
e. Order flowers for funerals, births, etc.
f. Print and distribute Shout Outs.
g. Assist in preparation for our upcoming wellness
initiatives.
h. Assist with coordinating office-wide events, including
but not limited to: blood drives, take your kids to work
day, etc.
i. Provide additional administrative support as needed.
6. Open and prepare the office.
a. Prepare coffee for all, water and coffee for lobby.
Empty the dishwasher and reload.
b. Sparkle and straighten lobby area.
7. Answer multi-line switchboard and direct calls to the appropriate individual. Check voicemails daily; forward appropriately.
8. Greet customers and other guests.
a. Sign for all deliveries, track, and route them to the
correct person.
b. Collect rent, write receipts and route to the correct
person.
9. Assist with conference room scheduling and ensure rooms are tidy before and after each meeting.
10. Ensure Cafe and Kitchenettes are tidy. Clean out the refrigerator monthly.
11. Renew magazine subscriptions and order CASTO mints for the lobby.
12. Schedule courier pickup and delivery and track.
13. Provide backup for daily mail sorting/delivery as needed.
14. Act as the backup point of contact for all building and maintenance requests.
a. Take concerns from associates and coordinate with
appropriate person to resolve issues (i.e. temperature,
housekeeping, etc.)
b. Coordinate with Building Manager to close the
elevators/doors for holidays.
15. Assist in training front desk coverage group on mail and front desk procedures.
16. All other duties as assigned or requested.


SKILLS
1. 2+ years in related HR or administrative support role
2. Excellent organizational skills and attention to detail
3. Excellent communication skills, written and verbal, including excellent phone etiquette.
4. Professional, friendly, and personable.
5. Able to professionally handle difficult conversations.
6. Able to work with/keep confidential information

WE OFFER:
1. Competitive salary
2. Medical
3. Dental
4. Vision
5. Life
6. 401(k)
7. Generous paid time off
8. Annual Reviews
9. Positive Work Environment

CASTO offers a supportive and inclusive environment for all associates and their families. We are a Drug Free Workplace and successful completion of a background check is required for this position. Qualified resumes can be sent to [email protected]

POSITION: Staff Accountant
REPORTS TO: Senior Director, Property Accounting

BASIC FUNCTION: Responsible for providing accurate and timely financial information on a portfolio of commercial properties to enable Property Managers and Owners to make sound operational and financial decisions as well as coordinating administrative functions as required by the Property Accounting Division.

MAJOR DUTIES AND RESPONSIBILITIES:
1. Conduct a monthly review and analysis of the balance sheets, income statements and cash flow reports on portfolio of properties.
2. Prepare variance analysis reports for each property in portfolio by the 20th of the month following end of each quarter, or as often as dictated by management agreement.
3. Prepare annual work papers, detailing account balances in accordance with sound accounting practices.
4. Provide necessary schedules from work papers to tax firm to assist in the tax return preparation. Answers questions as needed.
5. In conjunction with Asset Managers and Property Managers, prepares annual budgets for all properties in portfolio. Complete budgets according to the corporate budget calendar.
6. Annually review CAM, Real Estate Tax, and Insurance billings in a timely manner to facilitate billings per lease requirements and prepares "what if" analysis as required.
7. Review cash accounts and intercompany accounts routinely and supplies information regarding funding and cash needs to Owners. Ensure cash is available for operational needs.
8. Initiate distributions in accordance with Partnership Agreements, as required.
9. Provide support to Property Managers, Asset Managers and Owners in analyzing financial information.
10. Record new loans and refinances, supplies lenders with financial statements as required, reviews debt service ratios and analyze escrow balances and submit appropriate paperwork for reimbursement.
11. Maintain cash and accrual books, if required.
12. Review, approve and ensure timely payment of mortgages and real estate taxes.
13. Prepare documentation for lender in order to be reimbursed from escrows, as needed.
14. Review and prepare monthly reporting packages to outside owners.
15. Review invoices for proper coding.
16. Maintain fixed asset system for deferred assets.
17. Maintain a tracking system for the payment of annual and semi-annual real estate taxes.
18. Performs other job-related duties as assigned or required.

SKILLS:
1. Strong analytical skills and attention to detail
2. Thrives in a teamwork environment
3. Ability to communicate with co-workers, property owners and attorneys in a professional manner
4. Enjoys a varied job experience
5. Ability to provide innovative solutions to challenges and procedure updates
6. Ability to meet deadlines and adapt to changing priorities
7. Takes initiative with job duties and proactively seeks out help when needed
8. Strong Excel skills and knowledge of MRI Software preferred
9. Real estate experience preferred
10. Accounting or Finance degree required

WE OFFER:
1. Competitive salary
2. Medical
3. Dental
4. Vision
5. Life
6. 401(k)
7. Generous paid time off
8. Annual Reviews
9. Positive Work Environment

We are an equal opportunity employer and a Drug Free Workplace. Successful completion of background check is required for this position.

POSITION: Maintenance Technician (Residential)
REPORTS TO: Property Manager

BASIC FUNCTION:
The Maintenance Technician is primarily responsible for ensuring that the apartment community looks its very best at all times and operates smoothly by performing a variety of tasks including: electrical, light carpentry, HVAC, and plumbing. Maintenance Technicians diagnose problems, determine whether to replace or repair parts, test, and make adjustments until the problem is resolved. All work is to be completed in a timely manner, with true quality, and to the Property Manager's approval.

MAJOR DUTIES AND RESPONSIBILITIES:
1. Check email (when clocking in and when clocking out)
2. Empty trash cans in office/clubhouse and all other common areas
3. Check light bulbs in office/clubhouse and all other common areas,
replace as needed
4. Walk entire grounds (pick up trash, pool area, models, office)
5. Update and verify Unit Status Report- review with manager/office
staff
6. Update all logs daily (inventory, pool, snow) as needed
7. Check for new work orders 3-5 times daily in office
8. Prioritize and complete work orders as needed w/in 48-hour goal
period
9. Perform punch outs as needed-notify manager/office staff when
unit is move in ready
10. Turn in completed work orders every day
11. Check and run trash compactor several times a day (if applicable)
12. Building exterior check
13. Timesheet review, overtime analysis and documentation
14. Clean and organize maintenance shop
15. Walk property for safety and loss prevention
16. Order parts as needed
17. Verify outstanding work order list and update with manager
18. Schedule and oversee that all vendor work is completed
19. Ensure A/C turned off in summer and heat set at 60 in the winter
in vacant units
20. All make ready units completed in 5 days
21. Winter-snow removal-sidewalks as needed-Summer- water flowers as
needed
22. Receive Exterior Light Inspection (from Resident Manager). Change
lights as necessary.
23. Make Monthly turn schedule
24. Create On-call schedule
25. Lease renewal inspections
26. Perform Preventative Maintenance (April and October)
27. Check safety equipment is current and in stock
28. Verify pool signs posted (Open and Closed)
29. Maintain seasonal equipment prior to using (working properly, gas
and oil)
30. Engrave new equipment as purchased with Property Entity #
31. Power-wash breezeways, buildings, siding, dumpsters etc.
32. All other duties as assigned

We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position. Qualified resumes may be sent to [email protected]

BASIC FUNCTION:
The Leasing Consultant is responsible for leasing apartments and maintaining a high level of occupancy while providing excellent customer service to residents and prospective residents. The Leasing Consultant role is essential to the success of the property's occupancy and resident retention.

MAJOR DUTIES AND RESPONSIBILITIES:
1. Open and inspect clubhouse, models and made ready vacant units daily.
2. Maintain curb appeal of the property.
3. Greet all prospective residents in a friendly and professional manner.
4. Generate interest in the community by touring the property and available apartment homes with prospects.
5. Maintain accurate availability and pricing.
6. Process prospective resident's application.
7. Email move in information within 24 hours of application being approved.
8. Thoroughly inspect apartment home prior to move in and ensure any maintenance concerns are addressed.
9. Manage all prospective phone and email leads in a timely manner.
10. Use customer service as a guiding principle when interacting with residents and prospective residents.
11. Ensure maintenance requests are entered in a timely manner and follow up for resident satisfaction as needed.
12. Be familiar with competitor's amenities, pricing, lease terms and specials by completing the market comparable report.
13. Be involved in the planning of property events.
14. All other duties as assigned or requested.

SKILLS, TRAITS AND QUALIFICATIONS
1. Sales background preferred
2. Positive, friendly and professional
3. Strong communication skills
4. Organized and efficient
5. Strong problem-solving skills
6. Must be willing to work weekends

We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position. Qualified resumes may be sent to [email protected]