Careers & Culture

REPORTS TO: Director of Tax

BASIC FUNCTION:
Responsible for preparation of various tax compliance and consulting matters.


MAJOR DUTIES AND RESPONSIBILITIES:

-Tax Compliance
-Prepare/review all entity tax returns prepared in-house
-Prepare/review various miscellaneous tax returns
-Aid in preparation of all Forms 1099 - including 1099-NEC to Vendors & to IRS, Form 1096, Form 1099-INT and 1099-DIV
-Aid in filing of all Ohio Commercial Activity Tax returns both quarterly and annually
-Monitor sales & use tax matters and file all appropriate returns for CASTO
-Work with Human Resources on various payroll tax issues when appropriate
-Tax Consulting
-Fixed asset analysis
-Analyze tax impact of proposed property sales
-Prepare sales checklists workpapers and submit to outside accounting firm
-Analyze Sec. 1031 requirements on proposed like-kind exchanges
-Consider benefit of potential cost segregation studies and coordinate with outside firms and accounting
-Research and analysis of new tax law
-Track status of major transactions in process to facilitate coordination of tax and accounting functions
-Preparation of interim and annual partner Net Income Estimate (NIE) for use in their individual tax return estimates
-Consider benefit of potential credits and incentives and coordinate with outside firms and accounting
-Responsible for entity organizational charts and planning versions as needed by development, legal and financing
-Tax Accounting
-Set up new vendors in the Accounts Payable system
-Perform vendor maintenance such as address changes, etc. including issuance of W-9s


SKILLS:

-Strong organizational and project management skills
-2-3 years public accounting tax compliance or corporate tax department experience
-Proven ability to work independently in an unstructured environment
-Proficient with various computer applications including Excel and Word
-Strong analytical, interpersonal, verbal and written communication skills
-CPA required (or actively working toward completion)


WE OFFER:

-Competitive salary - commensurate with experience
-Medical, Dental, Vision and Life Insurance
-401(k) & 401(k) Match
-Eligible for discretionary annual bonus
-Generous paid time off
-Annual Reviews
-Positive Work Environment
-Opportunities for remote or hybrid work


Our employees love working here. On average, CASTO associates have been with the organization for 10+ years!




We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position.

POSITION: Retail Leasing Coordinator

REPORTS TO: Leasing Department/VP, Development of Leasing & Development/Senior Broker

BASIC FUNCTION: To assist the Leasing Department in the leasing of commercial real estate owned by the company, properties under third party agreements and properties being acquired/developed by the company. Assist with development and asset management responsibilities as requested to facilitate execution of leasing department goals.

MAJOR DUTIES AND RESPONSIBILITIES:
1. Coordinate information and movement of lease documents and related materials between the leasing group and other departments within the organization to ensure timely execution of lease documents
2. Assist with management of lease timelines and commitments following document execution
3. Prepare presentations and materials for meetings with tenants and/or brokerage clients
4. Responsible for maintaining processes and procedures in getting lease deals into MRI system
5. Maintain the leasing pipeline report and other leasing reports as required
6. Screen calls from potential tenants and ensure all tenant applications are received
7. Responsible for departmental meeting minutes and coordinating follow-up items discussed during meetings
8. Assist with marketing functions related to leasing, such as reviewing collaterals, signage and social media posts as well as ensuring accuracy of listings in the marketplace such as on Costar
9. Support commercial leasing agents by preparing letters of intent, renewal documentation, correspondence, marketing materials, etc.
10. Assist with leasing and document follow up as necessary based on certain lease specifics
11. Support various due diligence efforts related to real estate and leasing transactions
12. Develop, organize and coordinate materials for ICSC conferences, pitch packages and other sales materials
13. Work well within the leasing team and with other departments in order to achieve overall goals for company
14. Other special projects as assigned

SKILLS
1. Degree preferred
2. Professional and effective communication and language skills required - strong writing skills and attention to detail critically important
3. Strong knowledge of Word, Excel and Outlook required
4. Ability to work in a fast-paced environment
5. Knowledge and understanding of retail leasing and commercial real estate preferred
6. Must be highly organized and able to setup and administer processes and procedures
7. Must be self-motivated and show a history of being a self-starter
8. Must be able to operate well independently as well as in a team setting

POSITION: Property Coordinator (Commercial Property Management)
REPORTS TO: Manager, Property Operations

CASTO is a leader in real estate development, leasing, and property management with a long-standing tradition in integrity and imagination. Our dedicated team continuously enriches commercial, residential and community real estate through innovation and inspiration.

BASIC FUNCTION: The Property Coordinator will provide support to the Property Managers in various assigned capacities and the Property Management Department in general. The Property Coordinator is an important part of the day-to-day operations of the Property Management Team.

RESPONSIBILITIES INCLUDE:
- Support the Property Managers for regular operational tasks and provide backup support as needed
- Partner closely with accounts payable to code and process property and tenant related invoices
- Prepare property service agreements and monitor contracted services
- Update and audit the accuracy of property information across multiple platforms
- Assist with tenant relations and leasing related matters
- Assist in maintaining and reviewing property and department records
- Assist with the preparation of financial reports
- Assist with setting up newly acquired properties or providing information for the disposition of properties
- Provide back up support to additional office staff and departments as needed
- Research and answer questions from internal and external customers
- Other administrative or operational duties as assigned by management

QUALIFICATIONS:
- Prior experience in commercial real estate or property management desired
- Excellent verbal and written communication skills
- Highly detail-oriented and deadline driven
- Ability to multi‐task in a fast-paced environment
- Strong organization skills
- Be able to work independently
- Strong customer service and interpersonal skills with the ability to operate as a team player
- Ability to maintain a level head and think on their feet to resolve issues
- Have a genuine desire to gain further knowledge by pursuing additional education and training
- Prefer a basic knowledge of industry specific software such as MRI and Nexus

Manages the reception area to ensure effective telephone communications both internally and externally to maintain professional image for the Company. Also helps manage the day-to-day office operations and provides administrative support to the VP of Construction.

MAJOR DUTIES AND RESPONSIBILITIES:
1. Prepare drafts and track status for final Letters of Intent and Commission Agreements
2. Track pay applications, create AIA contracts, and other administrative documents for ongoing construction projects
3. Work with tenants and vendors on insurance, billing, and construction matters
4. Work with tenant coordinator on tenant improvement packages
5. Create and maintain electronic files for listing agreements, site plans, aerials, competition maps, etc.
6. Create project books for industry conferences such as ICSC
7. Assist with payment applications, billbacks, and contracts for ongoing projects
8. Sort and distribute mail for department and open mail for supervisor and determine level of priority
9. Copy, fax, mail and file documents as needed
10. Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
11. Answer multi-line switchboard and direct calls to the appropriate individual. Take messages and/or return calls as needed. Check voicemails daily; forward appropriately.
12. Greet clients, appointments and guests.
13. Sign for all packages and deliveries, log and direct them to the correct person.
14. Schedule and organize activities such as meetings, travel, and department activities
15. Keep office kitchen and office supplies stocked as needed
16. Other duties as assigned

SKILLS:
1. Must have excellent computer and typing skills
2. Have proficient knowledge of Microsoft Word, Excel
3. Possess ability to learn internal systems including MRI and LeaseFlow
4. Be well organized and detail oriented
5. Must communicate professionally and be able to interact and communicate with individuals at all levels in the organization
6. Must be able to handle sensitive and confidential situations
7. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
8. Must be self-motivated and able to operate well independently as well as in a group setting
9. Construction/real estate/financial experience a plus, but not required


WE OFFER:
1. Competitive salary
2. Medical
3. Dental
4. Vision
5. Life
6. 401(k)
7. Generous paid time off
8. Annual Reviews
9. Positive Work Environment


We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position.

BASIC FUNCTION:
The Leasing Specialist is responsible for leasing apartments and maintaining a high level of occupancy while providing excellent customer service to residents and prospective residents. The Leasing Specialist role is essential to the success of the property's occupancy and resident retention. This position offers the opportunity for growth over the next 12-24 months.

MAJOR DUTIES AND RESPONSIBILITIES:
1. Open and inspect clubhouse, models and made ready vacant units daily.
2. Maintain curb appeal of the property.
3. Greet all prospective residents in a friendly and professional manner.
4. Generate interest in the community by touring the property and available apartment homes with prospects.
5. Maintain accurate availability and pricing.
6. Process prospective resident's application.
7. Email move in information within 24 hours of application being approved.
8. Thoroughly inspect apartment home prior to move in and ensure any maintenance concerns are addressed.
9. Manage all prospective phone and email leads in a timely manner.
10. Use customer service as a guiding principle when interacting with residents and prospective residents.
11. Ensure maintenance requests are entered in a timely manner and follow up for resident satisfaction as needed.
12. Be familiar with competitor's amenities, pricing, lease terms and specials by completing the market comparable report.
13. Be involved in the planning of property events.
14. All other duties as assigned or requested.

SKILLS, TRAITS AND QUALIFICATIONS:
1. At least one year of experience is required
2. Positive, friendly and professional
3. Strong communication skills
4. Organized and efficient
5. Strong problem-solving skills
6. Must be willing to work weekends

We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position.

JOB DESCRIPTION
POSITION: MAINTENANCE SUPERVISOR
REPORTS TO: PROPERTY MANAGER

BASIC FUNCTION: Servicing and maintaining the apartment community in conjunction with the Property Manager.

MAJOR DUTIES AND RESPONSIBILITIES:
1. Coordinate the daily activities of the maintenance staff
2. Perform a variety of residential service repairs in a timely and professional manner
3. Monitor vendor performance
4. Manage pool and snow logs
5. Maintain grounds daily
6. Prioritize and complete work orders as needed within 48-hour goal period
7. Manage the punch out process and ensure all units are make ready within 5 business days
8. Building exterior check
9. Keep maintenance shop clean and organized
10. Maintain inventory levels of parts and equipment and order as needed
11. Schedule and oversee that all vendor work is completed
12. Winter-snow removal-sidewalks as needed-Summer- water flowers as needed
13. Make Monthly turn schedule
14. Perform Preventative Maintenance
15. Check safety equipment is current and in stock
16. Maintain seasonal equipment prior to using (working properly, gas and oil)
17. Engrave new equipment as purchased with Property Entity #
18. Power-wash breezeways, buildings, siding, dumpsters etc.

ALL OTHER DUTIES AS REQUESTED

SKILLS

1. Minimum 1-3 years of Maintenance Supervisor experience
2. HVAC certification
3. Experience in residential maintenance

We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position.

BASIC FUNCTION:
The Leasing Specialist is responsible for leasing apartments and maintaining a high level of occupancy while providing excellent customer service to residents and prospective residents. The Leasing Specialist role is essential to the success of the property's occupancy and resident retention. CASTO is developing future projects in the Cincinnati area.

MAJOR DUTIES AND RESPONSIBILITIES:
1. Open and inspect clubhouse, models and made ready vacant units daily.
2. Maintain curb appeal of the property.
3. Greet all prospective residents in a friendly and professional manner.
4. Generate interest in the community by touring the property and available apartment homes with prospects.
5. Maintain accurate availability and pricing.
6. Process prospective resident's application.
7. Email move in information within 24 hours of application being approved.
8. Thoroughly inspect apartment home prior to move in and ensure any maintenance concerns are addressed.
9. Manage all prospective phone and email leads in a timely manner.
10. Use customer service as a guiding principle when interacting with residents and prospective residents.
11. Ensure maintenance requests are entered in a timely manner and follow up for resident satisfaction as needed.
12. Be familiar with competitor's amenities, pricing, lease terms and specials by completing the market comparable report.
13. Be involved in the planning of property events.
14. All other duties as assigned or requested.

SKILLS, TRAITS AND QUALIFICATIONS:
1. At least one year of experience is required
2. Positive, friendly and professional
3. Strong communication skills
4. Organized and efficient
5. Strong problem-solving skills
6. Must be willing to work weekends

We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position.

BASIC FUNCTION: The Groundskeeper reports directly to the Property Manager. The Groundskeeper is primarily responsible for maintaining the property to look its very best at all times. They are to complete all work in a timely manner and with true quality. They are responsible for all trash removal and general cleanliness to the property manager's approval. They are also responsible for ensuring that quality work is performed.

MAJOR DUTIES AND RESPONSIBILITIES:

DAILY:
1. Clock in and out (verify time worked daily, notify manager of overtime)
2. Check e-mail (when clocking in and when clocking out)
3. Empty trash cans in office, clubhouse, pool area, common area restrooms
4. Clean windows in office, clubhouse, common areas
5. Walk entire grounds (pick up trash, pool area, models, office)
6. Ensure entrances are free of clutter, trash, and swept/mopped
9. Water flowers (Spring and Summer)
10. Snow removal (as needed)
11. Empty pet waste stations

WEEKLY:
1. Maintains inventory of cleaning supplies
2. Stocks common area bathrooms
3. Sweeps entrance steps
4. Walks grounds and picks up trash
5. Pulls weeds (Spring and Summer)
6. Cleans pool
7. Cleans water fountain

BI-WEEKLY:
1. Walks stairwells and cleans as necessary
2. Wipes down handrails
3. Cleans stairwell glass

BI-ANNUALLY:
1. Cleaning stairwells
2. Deep cleaning the trash bins

We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position.

POSITION: Maintenance Technician (Residential)

REPORTS TO: Property Manager

BASIC FUNCTION: The Maintenance Technician is primarily responsible for ensuring that the apartment community looks its very best at all times and operates smoothly by performing a variety of tasks including: electrical, light carpentry, HVAC, and plumbing. Maintenance Technicians diagnose problems, determine whether to replace or repair parts, test, and make adjustments until the problem is resolved. All work is to be completed in a timely manner, with true quality, and to the Property Manager's approval.

MAJOR DUTIES AND RESPONSIBILITIES:
1. Perform a variety of residential service repairs in a timely and professional manner
2. Maintain grounds daily
3. Prioritize and complete work orders as needed within 48-hour goal period
4. Complete punch outs to ensure all units are make ready within 5 business days
5. Building exterior check
6. Keep maintenance shop clean and organized
7. Winter-snow removal-sidewalks as needed-Summer- water flowers as needed
8. Perform Preventative Maintenance
9. Keep the pool and snow logs up to date
10. Check safety equipment is current and in stock

We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position.